If you’re new to working from home, there’s a pretty good chance that you’re also new to video call, virtual meeting. With more video conference going, the potential for some unexpected situation might go up and many of us are trying to figure out how we can avoid that. We know many people out there who just haven't done this before and while they want to do it well, they simply don't know how.
Hence, we are putting some tips together and hope to help you to become the best video conferencer you can be.
1. Audio:
Make sure people are able to hear you when you talk: If you have a good strong internet connection then connecting to your computer's audio is your best choice.
If you are hearing an echo sound, it means someone isn't muted while they should be. Remind them to mute their side if you are a host and speaker.
If your doorbell rings or your dog is barking nonstop at someone, mute your sound.
If you need to leave the room for a moment, mute your line and turn off your video.
Unmute yourself if you want to talk or speak.
Mute yourself again if you are done talking or speaking
2. Video:
Make sure you are in a good position, ready to join the call then turn on your video.
Leave your video on whenever possible as it shows to your participants that you are there and engaged in the conversation
Place your computer on a flat surface and stay there. Do not walk around. Do not pick your computer up or do a quick load of laundry. It can be done later.
If you need to get up, turn your video off and mute your audio before you do so. Do not let participants staring at an empty room or worse while someone is wandering around in the background.
Dress to impress. Make yourself dressed appropriately to be on video, if possible, dress as you would if you were in the office.
Mysteries are fun on the nighttime show or Halloween season, but they most definitely aren't fun on a work call. So do yourself a favor and make sure you are working in a well-lit room or facing the window where you get the most natural light into your room.
3. Chat feature:
If you have a question that you want to ask the speaker, add it to the chat section. It's a great way to ask without interrupting the speaker.
Use the private chat if you have a private question for one member.
Most video call tools allow the host to download a full transcript of the chat including private chats. If you don't want the host or speaker to know about your private chat with one of the members, don't send the private chat.
4. Recording and screenshot:
If you want to record the call so that you can reference it later, make sure to ask and let everyone on the call know that you are recording
Don't upload recorded videos or audio calls to publish site without the consent of attendees
You can take screenshots of slides or documents but don't take a screenshot of a person's face, And never take a screenshot of someone whose face frozen in an awful expression and share it with the world. That is not cool.
5. Research:
Research the special features of the video call tools you are going to use so you can be familiar when using their features.
6. Don't eat on the call unless it's a virtual happy hour. :)
Happy Video Conferencing!
HopefulBuilder
info@hopefulbuilder.com